General Instructions
The building of fair stands
Exhibitors must define the area of their stands using walls, a gable board or other structure that has been approved by the organiser. If the exhibitor has not ordered wall structures and intends to utilise the wall structures of the neighbouring stand, the standard fee will be charged for their use.
The stands shall be built and the products displayed in such a manner that does not cause any disturbance to other stands or the exhibition visitors. No fixed or movable property in the fair area may be damaged, and the exhibitors are liable for any damages they cause. When erecting walls or other structures whose outer surfaces are visible from neighbouring stands or the public walkways, the exhibitor must ensure that these surfaces are tidy.
Stand height and raised structures
The standard height of the walls is 250 cm, and the visible space of the gable board is 29 cm. Any structures and decorations that exceed the 250 cm limit are considered additional advertising space for which exhibitors are always required to get the approval of the Turku Fair and Congress Center. The exhibitor will be charged a fee of €350 + VAT 22% for structures that exceed the height limitations, unless otherwise agreed with the organiser.
Ceiling suspensions
It is possible to hang light decorations from the ceiling of the Center, but the process of hanging the decorations is always carried out by the Turku Fair Service. A fee of €340 + the valid VAT per decoration (two suspension points) will be charged for this service.
Plumbing and sewerage
These services are handled by Lemminkäinen Kiinteistötekniikka Oy, P.O. Box 110, FI-20101 Turku.
Orders:
Raimo Aarnio
tel. +358 (0)40 558 5341,
raimo.aarnio@tekmanniservice.fi
In accordance with instructions issued by the authorities of the City of Turku, exhibitors must absolutely ensure that the water entering the drains will be properly filtered of all materials that may obstruct the pipes.
Forklift service
The forklift service for the fair and exhibition area is provided by the Turku Fair and Congress Center up to 2,300 kg. This service can be ordered to carry out any loading and unloading tasks required by exhibitors.
A forklift rental costs 42 euros for the start of each hour with a minimum charge of one hour. The forklift operator is included in the rental fee. The forklift must be reserved prior to the initiation of the notified exhibit assembly or disassembly time.
For further information and orders
Kari Hirvonen, Turku Fair Service
tel. +358 (0)40 558 9901kari.hirvonen@turunmessukeskus.fi
FIN-pallets
The Turku Fair and Congress Center does not have the possibility to comply with the FIN-pallet system.
Insurances
Each exhibitor shall independently undertake to insure its exhibit items and structures against damage, fire and theft. The organiser shall pay for the fire protection for the fair area, lock the indoor facilities at night and provide the general security for the fairs without, however, assuming any liability for the disappearance or damage of goods within the exhibition facilities.
The organiser’s liability insurance covers damages or injury to third parties that have been caused by the organiser’s own equipment and structures. Any damage caused by the exhibitor’s equipment and structures is not covered by the organiser’s liability insurance, so the exhibitor shall independently undertake to acquire liability insurance and other insurances (fire, theft, etc.) that are deemed necessary.
Pressure vessels and gas bottles
The exhibition stand may only have one pressure vessel containing non-flammable gas (á 50 l). This refers to vessels used e.g. to inflate balloons. The vessel must be secured to prevent it from falling over.
The burning of candles
If the use of the fair and exhibition facilities requires the use of candles, those used must be so-called safe candles. The casing of the safe candles is made from fireproof material and is fuelled by mineral oil. The safe candles must be located so that there is no chance that they will come into contact with any guests.
Hot work processes
The act and decree concerning fire and rescue operations prohibits the use of hot work processes in fair and exhibition facilities. The rescue unit of the City of Turku can grant an exception, if the circumstances allow.
Hot work processes include those in which sparks are created or in which flames or other heat sources are used, and any processes that may create a risk of fire. Anyone carrying out hot work that is required for the building or disassembly processes must have a hot work card and a written hot work permit provided by authorised technical personnel. Demonstrations carried out during the exhibition opening hours do not require a hot work card, but the demonstration site must fulfil all requirements for standard hot work places, and the demonstrators must prevent the spray of sparks to other exhibit stands and walkways.
Welding equipment and devices containing liquefied gas must comply with the safety regulations stipulated in the Hot Work (Tulityöt) 002 guidelines. Proof of compliance as concerns the demonstration site and first-aid extinguishing equipment must be submitted to authorised technical personnel no later than 4 weeks before the exhibition.
Further information
Kimmo Salminen, Turku Fair and Congress Center
tel. +358 (0)2 337 111
kimmo.salminen@turunmessukeskus.fi
Work and machinery demonstrations
If hot work will be carried out as part of a work demonstration, please refer to the section on hot work processes.
All presentations and demonstrations must be conducted in a manner as not to endanger any other persons. Any exhibits that contain compression or shearing actions must be equipped with stationary guards to ensure that no one who is near to the work demonstration is able to place their hands or feet in danger. Alternatively, the presentation area can be confined by a sufficiently high (2 m) fence (e.g. wire), if there is no danger that the demonstration or presentation might give off materials or sparks.
